Jobs at Time & Talents: Executive Assistant

A vacancy for an Executive Assistant Position to work in Time and Talents Charity organisation based in Rotherhithe. Read full details below

Executive Assistant Position| Permanent, full time | £24,000 per year |Based at The Old Mortuary, London SE16

Job Description

Do you want to help build a world where everyone feels part of a community? We’re seeking someone highly organised with excellent attention to detail and a passion for community, to provide high level and efficient administrative and operational support to the Director/Board of Trustees/Management Team and provide fundraising and monitoring support.

If you’d like to come with us, apply now – we can’t wait to hear from you! The closing date is 23:59 on Sunday 9 June 2019. However, we’ll be reviewing applications on a rolling basis, so please apply as soon as possible.

Main duties:

Back office and infrastructure tasks – basic HR, basic Finance, point of contact for IT, phones, database; manage facilities and utilities – rents, rates, waste, cleaning, licenses, insurance, security, stationery purchasing, printing/copying
Support to Board of Trustees and Sub-Committees, including finalisation of Board papers; arranging and co-ordinating all Trustee and subcommittee meetings ensuring that all papers are sent out, booking meeting rooms, chasing outstanding actions and taking minutes.
Monitoring and reporting – create a consistent reporting mechanism for proactive fundraising and donor management to support the management team
Fundraising Support – assist the Director and management team with bid writing, monitoring and reporting; set up and maintain a rolling small donor programme (logging and thanking small donors promptly, researching additional target donors, producing requests for donations and ensuring repeat requests).
Donor and partner relationship management – support the Director in engaging new stakeholders and managing relationships with existing ones (diarising meetings, updates etc)
Adhoc project management – such as coordinating repairs, decorating/refurbishment/other building works in the Centre and its grounds
General admin duties

About you

You’ll have experience of working in an administrative, customer facing environment, and preferably, have experience of, or a demonstrable passion for working in a community setting, with people with a wide range of needs and abilities. Most of all, you’ll be flexible enough to turn your hand to different tasks across the organisation and prioritise well. This is a fantastic opportunity to get your teeth into charity work, in a great community setting and be part of the day to day life of a lively busy community centre, where no two days are the same.

Essential

Excellent IT skills with fast and accurate typing abilities
Highly organised with excellent attention to detail
Good levels of patience and a methodical nature
Strong multitasking abilities
Ability to work collaboratively
An understanding of the need for confidentiality
A willingness to be involved in wider team initiatives such as fundraising events and recruitment
Friendly, positive and personable manner with a high level of energy and enthusiasm

Desirable

Technical knowledge of Office 365 and databases
High level PA and administrative experience, including diary management and dealing with correspondence
Experience of board governance, the preparation of papers and minute taking
Experience of, or demonstrable aptitude for, successful small-scale fundraising

About us

Based in the tranquil oasis of a beautiful old mortuary – nicer than it sounds! – and surrounded by mature gardens, you’ll work with an energetic, experienced, and passionate team of 15, with a lively sense of humour. You’ll have the chance to make a big contribution to a growing, ambitious organisation which has doubled its reach and impact over the last three years.

Additional Requirements

Participation in evening and/or weekend events, networking and meetings
Ensuring adherence to necessary legislation e.g. Data Protection Act, Health and Safety Act

To Apply

Send a CV and a cover letter of no more than one page, via the link below, explaining why you want the job, and how your experience relates to the job description and person specification.